Reports and documents

We have created a Homologation Policy with the aim to present, to our partners, guests and suppliers/providers, Fundação Itaú for Education and Culture’s principles of conduct, as well as our commitment to the combat of corruption and the prevention of money laundering.

Seeking to ensure the transparency of its actions, Fundação Itaú informs that, to be related with this institution, any individual or business entity must be homologated, that is, they must be approved in the administrative evaluation process. For this reason, certain sorts of information and/or documents will be requested beforehand.

The homologation of any invited partner or supplier does not imply that Fundação Itaú has any duty to invite them to participate in any processes related to the supply of any product or service to be acquired by this foundation.

Fundação Itaú continuously aims to expand its roster of suppliers/providers, regardless of their size, as long as they have been proved in the evaluation process, and have the conditions to offer their products or services in accordance with the needs and specifications divulged.

Fundação Itaú takes great care to maintain a transparent relationship with its suppliers/providers, invitees and partners, according to the following principles:

• to be active in the combat of corruption, the nonfinancing of terrorism, and the prevention of money laundering;
• to ensure transparency, privacy and confidentiality of regarding the information of our suppliers/providers, invitees and partners;
• to comply with regulatory demands;
• to detect and manage situations of conflict of interests;
• to constantly identify and mitigate risks.
• to become a service provider of Fundação Itaú, it is necessary to pass through a process of administrative evaluation, called homologation.

For purposes of this policy, being legally qualified means having a business charter, professional registrations and the other necessary documents for regulating the operation of the company or the activity of the professional freelancer, registered or issued by the relevant agencies.

We believe that for sustainable growth we should promote the development of continuous practices and actions that seek the combined development of our suppliers/providers, invitees and partners. Fundação Itaú considers the following actions as good practices, and recommends them to its suppliers/providers, invitees, and partners:

• ethical conduct;
• valorizing diversity;
• offering suitable working conditions;
• fostering the hiring of local companies and inclusive suppliers/providers, such as small and midsize companies;
• not supporting, using or getting otherwise involved in child labor, forced labor, or the like;
• complying with all applicable legislation and regulatory standards of the Labor Ministry, furnishing personal
• protective equipment (PPE) to workers and promoting their use, when necessary;
• considering socioenvironmental criteria in planning and annual budgeting;
• adhering to applicable legislation and licensing requirements.

The concepts listed above reinforce our recommendations of sustainability.

We emphasize that it is important for your company to encourage its own suppliers/providers to follow standards of ethics and social environmental responsibility in their supply chains as well. We thus stimulate a beneficial cycle of sustainability in our society.

We recommend that the orientations of sustainability in the management of the business should be followed by all companies, and not only our suppliers/providers.

Fundação Itaú handles Personal Data of individuals and representatives and members/administrators/stockholders and suppliers/providers (“Personal Data”) during the homologation process.

The Personal Data collected and handled by Fundação Itaú can be of a registration and financial nature and may be obtained through various sorts of consultations, such as: financial certificates, negative media, court cases, government lists, addresses and information recorded in public sources, related and set forth in lists, and other means. The Personal Data can be furnished directly by the suppliers/providers or obtained as a result of the furnishing of services, or from other sources in accordance with applicable law, such as public sources, companies of the Itaú Conglomerate, other partners or suppliers/providers, as well as companies and agencies with which the Itaú Conglomerate has some contractual relationship and with whom you are linked.

Fundação Itaú can use Personal Data for various purposes related to the carrying out of its activities, such as: (i) fulfillment of legal and regulatory obligations; (ii) responding to requests from administrative and judicial authorities; (iii) regular exercise of rights, including in administrative, judicial and arbitration processes; (iv) analysis, management and handling of potential risks, including those involving fraud and security; (v) verification of your identity and Personal Data, for purposes of authentication, security and/or fraud prevention; (vi) verification, analysis and handling of Personal Data for purposes of evaluation, maintenance and improvement of the homologation; (vii) cases of legitimate interest; and (viii) execution of contract and steps previous to the contract.

The suppliers/providers and invitees, upon furnishing Personal Data to us (for example, of their representatives and partners/stockholders/employees) for carrying out the activities of Fundação Itaú, should observe the legislation applicable to the protection of data, privacy and confidentiality, including in relation to the furnishing of information to the data subjects of the Personal Data in respect to the sharing of these data with Fundação Itaú.

Personal Data storage period

The Personal Data collected by Fundação Itaú will be handled by it only for the time necessary for fulfilling the purposes for which the pertinent data are collected, including for the fulfillment of legal and contractual obligations and for the providing of accounts, for defense in administrative or judicial processes or for requests from relevant authorities.

All of the Personal Data collected will be deleted at the respective data subject’s request or when they are no longer necessary or relevant for Fundação Itaú. Nevertheless, Fundação Itaú may maintain any Personal Data, even after a request from the respective data subject to delete them, when there is any other reason to maintain them, such as in the eventual legal obligation for the retention of data, or the need to preserve them to protect the rights of Fundação Itaú. To determine the suitable period of retention of Personal Data, we consider the quantity, nature and sensitivity of the Personal Data, the potential risk of damages arising from their unauthorized use or divulgation, the purpose for having your Personal Data, and whether we can reach such goals through other means, as well as the applicable legal requirements.